34EE Assignments and timeline

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Some remarks

Remember that you are entrepreneurs during all of the Game. So keep your social media, website, and activities alive. So apart from your assignments, you can always work on these kind of elements.

Realistic

Do use real sources and benchmarks in all of your decisions, like:

• Local information, as your hotel is located in the country you are in, so Estonia
• An indication of costs on inventory etc. is the file estimating hotel costs. Do not focus too much on details: the file does give you some indication of what costs might be. Try to be realistic, how much things do cost, depend on so many things and is not easy to answer. And don't be penny-wise and pound foolish! And in all decisions skip all decimals for sure.
  

So what to do first? Take it step by step.

To be done in week 16 - 19, deadline Monday 11th May at 12.00 noon

* Step 1: Kick-off
The kick-off online is the 13th of April. You will get instructions from the owners Christina Bergman or CEO Jill Jandal.

You will receive information regarding your Team and the Game:

• The team members with whom you will be the management of the hotel
• All of the team members need to be in
• The team number of your hotel. This will look like 30EE-A01
• This year's Game in TalTech, Tallinn, Estonia is the 30th so it's called 30EE
• Your hotel, in this example, is located in the fictitious city of Amstelburg, therefor the letter A. The letter B stands for the other city of Budano. Both cities are located in Estonia. There's more information about the city on the platform here
• Your hotel in this example is hotel number 01 out of approx. ten hotels in your city, which are your competitors

Team File
As a team you will work in a shared documents, a spread sheet. In another two weeks you will get a secret link tot his file.
With this link, you'll have access to your hotels' so-called Team file: the most important file. This is the document in which you present your assignments, the plans you have with your hotel. And you'll find your results in there, each round. The secret link will look like ''''https://goo.gl/L4cABC'''' and is case sensitive.
To get an idea on what a completed Team File might look like, you can check:

Demo Team File of a finished Game

This gives you an impression what a complete Team File, after the preparations and fours years, with results and comments could look like. By no means is this the perfect team: it is just any team so don't take this as a fantastic example! Each Game is a bit different: yours holds 4 rounds: a preparation round and three consecutive years.

Keep this link private and secret! Inside this Team file (for your eyes only), you will work on:

• All of your assignments

And you will find per round:

• The revenues of your hotel
• The profit of your hotel
• The ranking of your hotel on entrepreneurship
• Your ranking of your hotel on creativity
• A few remarks from your coach

You coach will have access to our team File all of the time. A few things on working in this Team Sheet

• Please use Chrome as your browser (will work the best, both owned by Google)
• Handy if you are logged in in Google (YouTube, G-mail): you get a few more options
• It is real-time, with a small delay. Last edit counts: so agree who will do the final, last editing (mind the deadlines)
• Work online only: downloading, converting to Excel etc. will always give some small issues
• You have edit rights in a number of cells, only the yellow cells: follow instructions, do not change tabs, don't make new tabs etc.
• Many cells have a small triangle top right hand: on mouse over this will give additional information on the subject
• You are now allowed to change things after the deadline, or in any year passed
• Handy to install the extension "Editor for Docs, Sheets & Slides", available via https://bit.ly/2wcXv7m. This extension is needed for copying / pasting information between Google files

* Step 2: Meet with your team members
Plan meetings with your team (online!?) to make preparations and plans for who is going to do what. We understand is a bit more troublesome in this Corona time frame, but still. We know MS Teams can do wonders, apart from your own, other back-channels like WhatsApp, Google hangouts or Facebook live. Managing a hotel is having your team and hotel well organised. So try to work together on a professional basis, but do keep everybody to his/her tasks. If a person doesn't perform as required act immediately! You need to make a team photo and set-up a team-contract in your Team file.

* Step 3: Study Introduction to Hotel
Study the Introduction to Hotel: here you will find the ten pages you need to read on the hotel, the history and the situation as you take over.

* Step 4: Study Introduction Game play
Study the Introduction Game play: here you will find the ten pages you need to read on what you can do as new management team.

More information
After this, during the game you can find much more info in:

• In the main menu you can see your Game 30EE, with its own homepage and information. Don't bother about other Games.
• Hotel Info pages. Always in the menu available gives detailed information on the real hotel.
• Clicking Game play info will show you information on how to handle your hotel in this simulation. Always in the menu available and is on the Game play.
• Clicking Help will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel etc.

* Step 5: Join MS Teams and Facebook group
Everyone should be member of MS Teams 30EE Emerald Forest Hotel team. You can log in with your TalTech address. Go to Facebook group 30EE and request to join the group. You can join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline.

* Step 6: Check Preparation part in your Team File
Use info on what to do from the page Preparation and check the page Team file on this platform to see what your Team File is and does. Then have a look at your own Team File. All team members can log in using this link: multiple users at the same time is no problem. Your team will work in this file and also find results in there after each year. After reading, discuss your strategic plans with regard to the hotel and come to a conclusion.

To be done Thursday 14th of May, Year 00:

• 09.00-10.00 Meet your your team via MS Teams
  
• 10.00-11.00 General meeting in MS Teams
  
• 11.00-12.00 Coaches available for questions in MS Teams
  
• 12.00-14.00 Presentation of your own hotel and checking other hotels for competition analysis
  
• 14.00-17.00 Working on assignment 2.0
  
• 17.00 Deadline for assignment 2.0: Competition analysis
  

Deadline Thursday 14th of May, year 00 'Preparations and Trade Fair'
The next two assignments will be assessed, and are crucial. Click for details:
> Assignment 1.0 on entrepreneurship Deadline 10.00
> Assignment 2.0 on creativity Deadline 17.00
Too late or incomplete will bring your hotel in problems and result in a low mark.

To be done Friday 15th of May, Year 01:

• 09.00-10.00 Meet your your team via MS Teams
  
• 10.00-11.00 General meeting in MS Teams
  
• 11.00-12.00 Coaches available for questions in MS Teams
  
• 11.00-15.00 Analysis of the results; decisions on prices and costs and reflections (assignment 1.1.) and finishing B2B strategy (assignment 2.1.)
  
• 15.00 Deadline for decisions on prices, costs and reflections (assignment 1.1.) in your Team file for year 01
  
• 15.00-17.00 Working on assignment 2.1
  
• 17.00 Deadline for assignment 2.1: B2B Strategy
  

Deadline Friday 15th of May, Year 01 'B2B' The next two assignments will be assessed, and are crucial. Click for details:
> Assignment 1.1 on entrepreneurship Deadline 15.00
> Assignment 2.1 on creativity Deadline 17.00
Too late or incomplete will bring your hotel in problems and result in a low mark.

To be done Saturday the 16th of May, Year 02

• 09.00-10.00 Meet your your team via MS Teams
  
• 10.00-11.00 General meeting in MS Teams
  
• 11.00-12.00 Coaches available for questions in MS Teams
  
• 11.00-15.00 Analysis of the results; decisions on prices and costs and reflections (assignment 1.2.)
  
• 13.00-15.00 Negotiations in MS Teams
  
• 15.00 Deadline for decisions on prices, costs and reflections (assignment 1.2.) in your Team file for year 02
  
• 15.00-17.00 Working on assignment 2.2
  
• 17.00 Deadline for assignment 2.2: Negotiations Memo
  

Deadline Saturday 16th of May, Year 02 'Negotiations' The next two assignments will be assessed, and are crucial. Click for details:
> Assignment 1.2 on entrepreneurship Deadline 15.00
> Assignment 2.2 on creativity Deadline 17.00
Too late or incomplete will bring your hotel in problems and result in a low mark.

To be done Sunday 17th of May, Year 03

• 09.00-10.00 Meet your your team via MS Teams
  
• 10.00-11.00 General meeting in MS Teams
  
• 11.00-12.00 Coaches available for questions in MS Teams
  
• 12.00 Deadline for decisions on prices, costs and reflections (assignment 1.3.) in your Team file for year 03
  
• 12.00-13.00 Team preparations for 3 Minutes of Fame
  
• 13.00-15.30 Hotels present their 3 Minutes of Fame videos in MS Teams in turns
  
• 17.00 Deadline for assignment 2.3: 3 Minutes of Fame
  
• 17.00-18.00 Game Final: Award Ceremony
  

Deadline Sunday 17th of May, Year 03 '3 Minutes of Fame' The next two assignments will be assessed, and are crucial. Click for details:
> Assignment 1.3 on entrepreneurship Deadline 12.00
> Assignment 2.3 on creativity Deadline 17.00
Too late or incomplete will bring your hotel in problems and result in a low mark.