Difference between revisions of "34EE Assignments and timeline"

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{{34EE header general}}
{{34EE header general}}


== Some remarks ==
== Organisation of the module International Virtual Business Week==
Remember that you are entrepreneurs during all of the Game. So keep your social media, website, and activities alive. So apart from your assignments, you can always work on these kind of elements. <br>
It is essential that all of you, individually and as a team member, join in all online events as scheduled. Keep in mind that you will be performing as entrepreneurial managers in the upcoming sessions and throughout the week duration of this game. So, next to working on your assignments, you ought to keep your social media and interaction alive.  
What to do first? Take it step by step.


== Realistic ==
<br><b><h2><font color="green">Preparations to be done in the week of Monday 22th. of February, before the Kick-off</font color="green"></h2></b>
Do use real sources and benchmarks in all of your decisions, like:
To give you a head-start, especially as we will not physically meet, we want you to take the following 5 steps (as communicated by e-mail) before 1st. of March: <br>
* Local information, as your hotel is located in the country you are in, so Estonia
* An indication of costs on inventory etc. is the file [https://www.emeraldforesthotel.com/dox/Hotel_Cost_Estimating_Guide.pdf estimating hotel costs]. Do not focus too much on details: the file does give you some indication of what costs might be. Try to be realistic, how much things do cost, depend on so many things and is not easy to answer. And don't be penny-wise and pound foolish! And in all decisions skip all decimals for sure. <br>
So what to do first? Take it step by step.<br>


<b><h2><font color="green">To be done in week 16 - 19, deadline Monday 11th May at 12.00 noon </font color="green"></h2></b>
* '''Step 1: Check the website of the hotel, as it is''' <br>
<br>* '''Step 1: Kick-off'''<br>
Just have a quick look at the [http://www.emeraldforesthotel.com/site/ website of the Emerald Forest Hotel]. You see the 'training program', that is what you are in now.
The kick-off online is the 13th of April. You will get instructions from the owners [https://www.linkedin.com/in/christina-bergman-865515135/ Christina Bergman] or CEO [[Jill Jandal]].<br>


You will receive information regarding your Team and the Game:<br>
* '''Step 2: Study the 'Introduction to Hotel'''' <br>
* The team members with whom you will be the management of the hotel
Study the [[Introduction to Hotel]]: here you will find the 10 pages ''you need to read'' on the hotel, the history and the situation as you will take over the management of the hotel.  
* All of the team members need to be in
* The team number of your hotel. This will look like 30EE-A01
* This year's Game in TalTech, Tallinn, Estonia is the 30th so it's called 30EE
* Your hotel, in this example, is located in the fictitious city of Amstelburg, therefor the letter A. The letter B stands for the other city of Budano. Both  cities are located in Estonia. There's more information about the city on the platform here
* Your hotel in this example is hotel number 01 out of approx. ten hotels in your city, which are your competitors


'''Team File''' <br>
* '''Step 3: Study the 'Introduction Game play'''' <br>
As a team you will work in a shared documents, a spread sheet. In another two weeks you will get a secret link tot his file.<br>
Study the [[Introduction Game play]]: here you will find the 10 pages ''you need to read'' on what you can do as the new management team. <br>
With this link, you'll have access to your hotels' so-called [[Team file]]: the most important file. This is the document in which you present your assignments, the plans you have with your hotel. And you'll find your results in there, each round.
The secret link will look like <nowiki>''''https://goo.gl/L4cABC''''</nowiki> and is case sensitive.<br>
To get an idea on what a completed Team File might look like, you can check: <br>
<center>[https://docs.google.com/spreadsheets/d/1FZZ1Kci3owfJXJfEOKP-CeLIArXD64ziBRoj9PA6kdQ/edit?usp=sharing Demo Team File of a finished Game]</center>
This gives you an impression what a complete Team File, after the Strategic choices in Year 0 and fours years, with results and comments could look like. By no means is this the perfect team: it is just any team so don't take this as a fantastic example! Each Game is a bit different: yours holds 4 years: year 0 and year 1, 2 and 3.<br>


Keep this link private and secret! Inside this Team file (for your eyes only), you will work on:
* '''Step 4: Go to 'Your Game 36BE'''' <br>
*All of your assignments
Well, you already did, as you ended up here.
And you will find per round:
*The revenues of your hotel
*The profit of your hotel
*The ranking of your hotel on entrepreneurship
*Your ranking of your hotel on creativity
*A few remarks from your coach


You coach will have access to our team File all of the time. A few things on working in this Team Sheet
* '''Step 5: Meet (online) with your fellow team members'''<br>
*Please use Chrome as your browser (will work the best, both owned by Google)
It will be a bit of an extra challenge to cooperate online due to the COVID-19 measures, but still, act as a team player and aim not to leave anyone behind.
*Handy if you are logged in in Google (YouTube, G-mail): you get a few more options
We know MS-Teams can work miracles, you can also use other back-channels like WhatsApp. Managing a hotel is having your team and hotel well-organized. Make sure you meet asap and work together in a professional way, and support everybody in the team to perform his/her tasks well and in time. Good management is also good team-management. If things don’t work out as planned, act immediately. In Year 0 you will make a management Team contract.
*It is real-time, with a small delay. Last edit counts: so agree who will do the final, last editing (mind the deadlines)
<br><br>
*Work online only: downloading, converting to Excel etc. will always give some small issues
<u>Team File</U> <br>
*You have edit rights in a number of cells, only the yellow cells: follow instructions, do not change tabs, don't make new tabs etc.
As a team you will work in a shared Team File, a Google spreadsheet. You did receive this secret link. With this link, you will have access to your hotel’s [[Team file]]: the most important file in the game. This is the document in which you need to present your assignments, formulate your future plans for your hotel, and where you will also find your results under each year. The private link will look something like ''''https://goo.gl/L4cABC'''' and is case sensitive. <br>
*Many cells have a small triangle top right hand: on mouse over this will give additional information on the subject
Keep your link private and secret! In this Team File, you will work on:
*You are now allowed to change things after the deadline, or in any year passed
::- Your assignments
*Handy to install the extension "Editor for Docs, Sheets & Slides", available via https://bit.ly/2wcXv7m. This extension is needed for copying / pasting information between Google files
And you will find, per playing year:
::- The revenues of your hotel
::- The profit of your hotel
::- The ranking of your hotel on the assigned entrepreneurship activities
::- Your ranking of your hotel on the assigned creativity activities
::- Feedback from your coach
Your coach will have access to your Team File at all times. A few things to bear in mind while working collectively in this Team File:
::- Please use Chrome as your browser (will work the best, both owned by Google).
::- When you are logged in in Google (YouTube, Gmail): you will get a few more options in your menu ribbon.
::- It is real-time, with a small delay. And be aware that: The last edit counts: so make sure to agree with, which team member will do the final editing (mind the deadlines).
::- Work online only: downloading, converting to Excel etc. will always give issues.
::- You all have edits right, at the same time, in the same team file.
::- You have edit rights in a selected number of cells, only the yellow ones: follow the instructions, do not change tabs, don't make new tabs etc.
::- Many cells have a small triangle on the top right hand: hover your mouse over it, as this will give additional information on the subject.
::- You are not allowed to change things after the deadline, or in any previous year.
::- It can be handy to install the extension "Editor for Docs, Sheets & Slides", available via [https://chrome.google.com/webstore/detail/editor-for-docs-sheets-sl/hkakjhmommclljpfacdehochefpefhph?hl=en this link]. The extension is needed for copying / pasting information between Google files.
::- It can get busy online, on the Google servers, on your WiFi e.g. So loading might take a few seconds, if the file doesn't seem to load, exit and open it again or do a refresh (once!). For reassurance: we hardly had any problems on the 'Google side'.


<br>* '''Step 2: Meet with your team members'''<br>
<br><h2><font color="green">Virtual Business week, Monday 1st. March </font color="green"></h2></b><br>
Plan meetings with your team (online!?) to make preparations and plans for who is going to do what. We understand is a bit more troublesome in this Corona time frame, but still. We know MS Teams can do wonders, apart from your own, other back-channels like WhatsApp, Google hangouts or Facebook live. Managing a hotel is having your team and hotel well organised. So try to work together on a professional basis, but do keep everybody to his/her tasks. If a person doesn't perform as required act immediately! You need to make a team photo and set-up a team-contract in your Team file.<br>
* '''Step 6: Kick-off'''<br>
Join in and participate in the main online kick-off along with other management teams: you will get instructions from the owner [[Christina Bergman]] or CEO [[Jill Jandal]].  


<br>* '''Step 3: Study Introduction to Hotel''' <br>
You will then receive information regarding your Team and the Game, such as:
Study the [[Introduction to Hotel]]: here you will find the ten pages ''you need to read'' on the hotel, the history and the situation as you take over.  
** The team members with whom you will make up the management team of the hotel: the list has been made available via Teams, so you should familiarize yourself with your own Teams channel
** The team number of your hotel. This will look something such as "36BE-A01".
** Your Game is the 36th Game in row and takes place in Leuven, Belgium, so that is why it is number 36BE.
** Your hotel. For instance, if your hotel is located in the fictitious city of Amstelburg, therefore the letter A will correspond to your hotel. The letter B stands for the city of Budano, the third city being Copenstadt: C; D stands for Dreskovski, E for Efemada. All cities are located in Belgium (or any European country and city).
** Your hotel in this case will be hotel number 01 out of approximately ten hotels in your city. The other nine are your competitors.
<br>
* ''' Step 7: City meeting 0'''<br>
Check the time slot of your City in your schedule and visit MS Teams. It might be shortly after the kick-off. If you have time, check the other tasks of this week. In this session you meet your coach, your competitors, ask questions, have a look at the assignments of this week etc. Very bad idea to miss out on this. In this session you will get your (private) link to your Team File and will know which channel in this MS Teams 'belongs' to your management team. So you can 'go' to your own channel afterwards, and make arrangements within your team.<br><br>


<br>* '''Step 4: Study Introduction Game play''' <br>
<u>More information</U><br>
Study the [[Introduction Game play]]: here you will find the ten pages ''you need to read'' on what you can do as new management team. <br><br>
After this, during the game you can find much more info in:
::- In the main menu you can see your Game 36BE, with its own homepage and information. Don't bother about other Games.
::- Always in the menu you can find the [[:Category:Hotel_info|Hotel Info pages]]. They give detailed information on the real hotel.
::- Clicking [[:Category:Game play|Game play info]] will show you information on how to handle your hotel in this simulation. This is also always available in the menu and on the Game play.
::- Clicking [[Help:Contents| Help]] will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel
::- Clicking [[Social media EmeraldForestHotel]] will show the dominant currents social media accounts the hotel has.
<br>
* '''Step 8: Join the Facebook and WhatsApp group''' <br>
Go to [http://www.facebook.com/groups/3409079335807642/ Facebook group of 36BE] and request to join the group. You can join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline. <br>
As a service there is a special 'helpline: we suggest you to use this. Please choose one mobile number representing your Team in the Game: fill this number out in your Team File (it is part of the assignment of year 0). Please send  an app from this mobile to Game Support 36BE +31 6 8275 9959 with just your Team number: so 36BE-A01 or 36BE-C10 e.g. Nothing else. You will be added to the group then. You'll get instruction in the app how to use e.g.  
<br><br>
* '''You run the hotel by a number of assignments:'''
The total of the assignments is:
<center>
{| class="wikitable"
!colspan="6"|Structure
|-
| '''Schedule'''
| '''Year'''
| '''Business assignment'''
| '''Mark'''
| '''Creativity assignment'''
| '''Mark'''
|-
| Deadline Monday
| Year 0
| [[36BE Business assignment year 0]]
| 0, 1, 2, 3
| [[36BE Creativity assignment year 0]]
| 0, 1, 2, 3
|-
| Deadline Tuesday
| Year 1
| [[36BE Business assignment year 1]]
| 0, 1, 2, 3
| [[36BE Creativity assignment year 1]]
| 0, 1, 2, 3
|-
| Deadline Wednesday
| Year 2
| [[36BE Business assignment year 2]]
| 0, 1, 2, 3
| [[36BE Creativity assignment year 2]]
| 0, 1, 2, 3
|-
| Deadline Thursday
| Year 3
| [[36BE Business assignment year 3]]
| 0, 1, 2, 3
| [[36BE Creativity assignment year 3]]
| 0, 1, 2, 3
|-
| Deadline Friday
| Year 4
| No assignment
|
| [[36BE Creativity assignment year 4]]
| 0, 1, 2, 3
|-
|}
</center>


'''More information <br>'''
* '''Step 9: Make your year 0 Business assignment '''<br>
After this, during the game you can find much more info in:
Make your [[36BE Business assignment year 0]]. <br>
* In the main menu you can see your Game 30EE, with its own homepage and information. Don't bother about other Games.  
Your team will work in this file and also find results in there, after each year. After reading the assignment, discuss your strategic plans with regard to the hotel and come to conclusions. This all should be in your Team file well before the deadline. Changing after the deadline is not possible.
* [[:Category:Hotel_info|Hotel Info pages]]. Always in the menu available gives detailed information on the real hotel.
 
* Clicking [[:Category:Game play|Game play info]] will show you information on how to handle your hotel in this simulation. Always in the menu available and is on the Game play.
* '''Step 10: Make your year 0 Creativity assignment '''<br>
* Clicking [[Help:Contents| Help]] will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel etc.
Make your [[36BE Creativity assignment year 0]].
 
<b><font color="red">Deadline Monday, March 1st. at 13.00 'Year 0' </font color="red"></B>
 
<br><h2><font color="green">Virtual Business Week, Tuesday 2nd. March </font color="green"></h2></b>
 
* '''Step 11: City meeting 1: check the time slot of your City in your schedule and visit MS Teams'''<br>
Results of the year 0, looking ahead at year 1.
 
* '''Step 12: Consultancy 1: check the time slot of your City in your schedule and visit MS Teams'''<br>
This is the time to ask questions about all the tasks. <br>
 
* '''Step 13: Make your year 1 Business assignment '''<br>
Make your [[36BE Business assignment year 1]].
 
* '''Step 14: Make your year 1 Creativity assignment '''<br>
Make your [[36BE Creativity assignment year 1]].
 
<b><font color="red">Deadline Tuesday, March 2nd. at 13.00 'Year 1' </font color="red"></B><br>
 
<br><h2><font color="green">Virtual Business Week, Wednesday 3rd. March </font color="green"></h2></b>
 
* '''Step 15: City meeting 2: check the time slot of your City in your schedule and visit MS Teams'''<br>
Results of the year 1, looking ahead at year 2.
 
* '''Step 16: Consultancy 2: check the time slot of your City in your schedule and visit MS Teams'''<br>
This is the time to ask questions about all the tasks. <br>
 
* '''Step 17: Make your year 2 Business assignment '''<br>
Make your [[36BE Business assignment year 2]].
 
* '''Step 18: Make your year 2 Creativity assignment '''<br>
Make your [[36BE Creativity assignment year 2]].
 
<b><font color="red">Deadline Wednesday, March 3rd. at 13.00 'Year 2' </font color="red"></B><br>
 
<br><h2><font color="green">Virtual Business Week, Thursday 4th. March </font color="green"></h2></b>


<br>* '''Step 5: Join MS Teams and Facebook group''' <br>
* '''Step 19: City meeting 3: check the time slot of your City in your schedule and visit MS Teams'''<br>
Everyone should be member of MS Teams 30EE Emerald Forest Hotel team. You can log in with your TalTech address. Go to [https://www.facebook.com/groups/30EE.TalTech/ Facebook group 30EE] and request to join the group. You can join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline. <br>
Results of the year 2, looking ahead at year 3.


<br>* '''Step 6: Check [[Year 0]] part in your Team File '''<br>
* '''Step 20: Consultancy 3: check the time slot of your City in your schedule and visit MS Teams'''<br>
Use info on what to do from the page [[Year 0]] and check the page [[Team file]] on this platform to see what your Team File is and does.
This is the time to ask questions about all the tasks. <br>
Then have a look at your ''own'' Team File. All team members can log in using this link: multiple users at the same time is no problem. Your team will work in this file and also find results in there after each year. After reading, discuss your strategic plans with regard to the hotel and come to a conclusion.


<b><h2><font color="green">To be done Thursday 14th of May, Year 00:</font color="green"></h2></b>
* '''Step 21: Make your year 3 Business assignment '''<br>
* 09.00-10.00 Meet your your team via MS Teams <br>
Make your [[36BE Business assignment year 3]].
* 10.00-11.00 General meeting in MS Teams<br>
* 11.00-12.00 Coaches available for questions in MS Teams<br>
* 12.00-14.00 Presentation of your own hotel and checking other hotels for competition analysis <br>
* 14.00-17.00 Working on assignment 2.0 <br>
* 17.00 Deadline for assignment 2.0: Competition analysis <br>


<b><font color="red">Deadline Thursday 14th of May, year 00 'Preparations and Trade Fair' </font color="red"></B><br>
* '''Step 22: Make your year 3 Creativity assignment '''<br>
The next two assignments will be assessed, and are crucial. Click for details: <BR>
Make your [[36BE Creativity assignment year 3]].
> [[30EE Assignment 1.0 on entrepreneurship|Assignment 1.0 on entrepreneurship]] Deadline 10.00<br>
> [[30EE Assignment 2.0 on creativity|Assignment 2.0 on creativity]] Deadline 17.00<br>
Too late or incomplete will bring your hotel in problems and result in a low mark. <br><br>


<b><h2><font color="green">To be done Friday 15th of May, Year 01:</font color="green"></h2></b>
<b><font color="red">Deadline Thursday, March 4th. at 13.00 'Year 3' </font color="red"></B>
* 09.00-10.00 Meet your your team via MS Teams <br>
* 10.00-11.00 General meeting in MS Teams<br>
* 11.00-12.00 Coaches available for questions in MS Teams<br>
* 11.00-15.00 Analysis of the results; decisions on prices and costs and reflections (assignment 1.1.) and finishing B2B strategy (assignment 2.1.)<br>
* 15.00 Deadline for decisions on prices, costs and reflections (assignment 1.1.) in your Team file for year 01<br>
* 15.00-17.00 Working on assignment 2.1 <br>
* 17.00 Deadline for assignment 2.1: B2B Strategy <br>


<b><font color="red">Deadline Friday 15th of May, Year 01 'B2B'</font color="red"></B>
<center>[[File:Jill_Jandal_CEO_Emerald_Forest_Hotel_04.jpg|250px]]</center>  
The next two assignments will be assessed, and are crucial. Click for details: <BR>
<center>[[Jill Jandal|''Jill Jandal, CEO of the Emerald Forest Hotel, wishing you good luck in the final push forwards'']] </center>
> [[30EE Assignment 1.1 on entrepreneurship|Assignment 1.1 on entrepreneurship]] Deadline 15.00<br>
<h2><font color="green">Virtual Business Week, Friday 5th. March </font color="green"></h2></b>
> [[30EE Assignment 2.1 on creativity|Assignment 2.1 on creativity]] Deadline 17.00<br>
Too late or incomplete will bring your hotel in problems and result in a low mark. <br><br>


<b><h2><font color="green">To be done Saturday the 16th of May, Year 02</font color="green"></h2></b>
* '''Step 23: City meeting 4: check the time slot of your City in your schedule and visit MS Teams'''<br>
* 09.00-10.00 Meet your your team via MS Teams <br>
Results of the year 3, looking ahead at year 4.
* 10.00-11.00 General meeting in MS Teams<br>
* 11.00-12.00 Coaches available for questions in MS Teams<br>
* 11.00-15.00 Analysis of the results; decisions on prices and costs and reflections (assignment 1.2.)<br>
* 13.00-15.00 Negotiations in MS Teams<br>
* 15.00 Deadline for decisions on prices, costs and reflections (assignment 1.2.) in your Team file for year 02<br>
* 15.00-17.00 Working on assignment 2.2 <br>
* 17.00 Deadline for assignment 2.2: Negotiations Memo<br>


<b><font color="red">Deadline Saturday 16th of May, Year 02 'Negotiations' </font color="red"></B>
* '''Step 24: Make your year 4 creativity assignment '''<br>
The next two assignments will be assessed, and are crucial. Click for details: <BR>
There is no 36BE Business assignment year 4. <br>
> [[30EE Assignment 1.2 on entrepreneurship|Assignment 1.2 on entrepreneurship]] Deadline 15.00 <br>
Focus on making [[36BE Creativity assignment year 4]].
> [[30EE Assignment 2.2 on creativity|Assignment 2.2 on creativity]] Deadline 17.00 <br>
<br><b><font color="red">Deadline Friday, March 5th. '''at 13.00''' 'Year 4' </font color="red"></B><br><br>
Too late or incomplete will bring your hotel in problems and result in a low mark. <br><br>


<b><h2><font color="green">To be done Sunday 17th of May, Year 03</font color="green"></h2></b>
* '''Step 25: The Final: check the time slot of your City in your schedule and visit MS Teams'''<br>
* 09.00-10.00 Meet your your team via MS Teams <br>
This will be the final and results of the competitions will be given. <br><br>
* 10.00-11.00 General meeting in MS Teams<br>
* 11.00-12.00 Coaches available for questions in MS Teams<br>
* 12.00 Deadline for decisions on prices, costs and reflections (assignment 1.3.) in your Team file for year 03<br>
* 12.00-13.00 Team preparations for 3 Minutes of Fame<br>
* 13.00-15.30 Hotels present their 3 Minutes of Fame videos in MS Teams in turns<br>
* 17.00 Deadline for assignment 2.3: 3 Minutes of Fame<br>
* 17.00-18.00 Game Final: Award Ceremony<br>


<b><font color="red">Deadline Sunday 17th of May, Year 03 '3 Minutes of Fame'</font color="red"></B>
<hr>
The next two assignments will be assessed, and are crucial. Click for details: <BR>
''→ GO! [[#top|Top of this page]]''
> [[30EE Assignment 1.3 on entrepreneurship|Assignment 1.3 on entrepreneurship]] Deadline 12.00<br>
<center><small>''Emerald Forest Hotel'' offering an <font color="green">'''emerald''' </font color="green">hotel experience!
> [[30EE Assignment 2.3 on creativity|Assignment 2.3 on creativity]] Deadline 17.00<br>
| Run your own hotel in this management simulation.</small></center>
Too late or incomplete will bring your hotel in problems and result in a low mark. <br>

Revision as of 09:06, 22 March 2021

→ Go! Game 34EE home | 34EE Assignments and timeline | 34EE All teams with logo

Organisation of the module International Virtual Business Week

It is essential that all of you, individually and as a team member, join in all online events as scheduled. Keep in mind that you will be performing as entrepreneurial managers in the upcoming sessions and throughout the week duration of this game. So, next to working on your assignments, you ought to keep your social media and interaction alive. What to do first? Take it step by step.


Preparations to be done in the week of Monday 22th. of February, before the Kick-off

To give you a head-start, especially as we will not physically meet, we want you to take the following 5 steps (as communicated by e-mail) before 1st. of March:

  • Step 1: Check the website of the hotel, as it is

Just have a quick look at the website of the Emerald Forest Hotel. You see the 'training program', that is what you are in now.

  • Step 2: Study the 'Introduction to Hotel'

Study the Introduction to Hotel: here you will find the 10 pages you need to read on the hotel, the history and the situation as you will take over the management of the hotel.

  • Step 3: Study the 'Introduction Game play'

Study the Introduction Game play: here you will find the 10 pages you need to read on what you can do as the new management team.

  • Step 4: Go to 'Your Game 36BE'

Well, you already did, as you ended up here.

  • Step 5: Meet (online) with your fellow team members

It will be a bit of an extra challenge to cooperate online due to the COVID-19 measures, but still, act as a team player and aim not to leave anyone behind. We know MS-Teams can work miracles, you can also use other back-channels like WhatsApp. Managing a hotel is having your team and hotel well-organized. Make sure you meet asap and work together in a professional way, and support everybody in the team to perform his/her tasks well and in time. Good management is also good team-management. If things don’t work out as planned, act immediately. In Year 0 you will make a management Team contract.

Team File
As a team you will work in a shared Team File, a Google spreadsheet. You did receive this secret link. With this link, you will have access to your hotel’s Team file: the most important file in the game. This is the document in which you need to present your assignments, formulate your future plans for your hotel, and where you will also find your results under each year. The private link will look something like 'https://goo.gl/L4cABC' and is case sensitive.
Keep your link private and secret! In this Team File, you will work on:

- Your assignments

And you will find, per playing year:

- The revenues of your hotel
- The profit of your hotel
- The ranking of your hotel on the assigned entrepreneurship activities
- Your ranking of your hotel on the assigned creativity activities
- Feedback from your coach

Your coach will have access to your Team File at all times. A few things to bear in mind while working collectively in this Team File:

- Please use Chrome as your browser (will work the best, both owned by Google).
- When you are logged in in Google (YouTube, Gmail): you will get a few more options in your menu ribbon.
- It is real-time, with a small delay. And be aware that: The last edit counts: so make sure to agree with, which team member will do the final editing (mind the deadlines).
- Work online only: downloading, converting to Excel etc. will always give issues.
- You all have edits right, at the same time, in the same team file.
- You have edit rights in a selected number of cells, only the yellow ones: follow the instructions, do not change tabs, don't make new tabs etc.
- Many cells have a small triangle on the top right hand: hover your mouse over it, as this will give additional information on the subject.
- You are not allowed to change things after the deadline, or in any previous year.
- It can be handy to install the extension "Editor for Docs, Sheets & Slides", available via this link. The extension is needed for copying / pasting information between Google files.
- It can get busy online, on the Google servers, on your WiFi e.g. So loading might take a few seconds, if the file doesn't seem to load, exit and open it again or do a refresh (once!). For reassurance: we hardly had any problems on the 'Google side'.


Virtual Business week, Monday 1st. March


  • Step 6: Kick-off

Join in and participate in the main online kick-off along with other management teams: you will get instructions from the owner Christina Bergman or CEO Jill Jandal.

You will then receive information regarding your Team and the Game, such as:

    • The team members with whom you will make up the management team of the hotel: the list has been made available via Teams, so you should familiarize yourself with your own Teams channel
    • The team number of your hotel. This will look something such as "36BE-A01".
    • Your Game is the 36th Game in row and takes place in Leuven, Belgium, so that is why it is number 36BE.
    • Your hotel. For instance, if your hotel is located in the fictitious city of Amstelburg, therefore the letter A will correspond to your hotel. The letter B stands for the city of Budano, the third city being Copenstadt: C; D stands for Dreskovski, E for Efemada. All cities are located in Belgium (or any European country and city).
    • Your hotel in this case will be hotel number 01 out of approximately ten hotels in your city. The other nine are your competitors.


  • Step 7: City meeting 0

Check the time slot of your City in your schedule and visit MS Teams. It might be shortly after the kick-off. If you have time, check the other tasks of this week. In this session you meet your coach, your competitors, ask questions, have a look at the assignments of this week etc. Very bad idea to miss out on this. In this session you will get your (private) link to your Team File and will know which channel in this MS Teams 'belongs' to your management team. So you can 'go' to your own channel afterwards, and make arrangements within your team.

More information
After this, during the game you can find much more info in:

- In the main menu you can see your Game 36BE, with its own homepage and information. Don't bother about other Games.
- Always in the menu you can find the Hotel Info pages. They give detailed information on the real hotel.
- Clicking Game play info will show you information on how to handle your hotel in this simulation. This is also always available in the menu and on the Game play.
- Clicking Help will show more information on photos and videos of the hotel and links to the social media accounts of Emerald Forest Hotel
- Clicking Social media EmeraldForestHotel will show the dominant currents social media accounts the hotel has.


  • Step 8: Join the Facebook and WhatsApp group

Go to Facebook group of 36BE and request to join the group. You can join with a FB hotel page or a personal account (one per team will do). This is a private group and will not influence your timeline.
As a service there is a special 'helpline: we suggest you to use this. Please choose one mobile number representing your Team in the Game: fill this number out in your Team File (it is part of the assignment of year 0). Please send an app from this mobile to Game Support 36BE +31 6 8275 9959 with just your Team number: so 36BE-A01 or 36BE-C10 e.g. Nothing else. You will be added to the group then. You'll get instruction in the app how to use e.g.

  • You run the hotel by a number of assignments:

The total of the assignments is:

Structure
Schedule Year Business assignment Mark Creativity assignment Mark
Deadline Monday Year 0 36BE Business assignment year 0 0, 1, 2, 3 36BE Creativity assignment year 0 0, 1, 2, 3
Deadline Tuesday Year 1 36BE Business assignment year 1 0, 1, 2, 3 36BE Creativity assignment year 1 0, 1, 2, 3
Deadline Wednesday Year 2 36BE Business assignment year 2 0, 1, 2, 3 36BE Creativity assignment year 2 0, 1, 2, 3
Deadline Thursday Year 3 36BE Business assignment year 3 0, 1, 2, 3 36BE Creativity assignment year 3 0, 1, 2, 3
Deadline Friday Year 4 No assignment 36BE Creativity assignment year 4 0, 1, 2, 3
  • Step 9: Make your year 0 Business assignment

Make your 36BE Business assignment year 0.
Your team will work in this file and also find results in there, after each year. After reading the assignment, discuss your strategic plans with regard to the hotel and come to conclusions. This all should be in your Team file well before the deadline. Changing after the deadline is not possible.

  • Step 10: Make your year 0 Creativity assignment

Make your 36BE Creativity assignment year 0.

Deadline Monday, March 1st. at 13.00 'Year 0'


Virtual Business Week, Tuesday 2nd. March

  • Step 11: City meeting 1: check the time slot of your City in your schedule and visit MS Teams

Results of the year 0, looking ahead at year 1.

  • Step 12: Consultancy 1: check the time slot of your City in your schedule and visit MS Teams

This is the time to ask questions about all the tasks.

  • Step 13: Make your year 1 Business assignment

Make your 36BE Business assignment year 1.

  • Step 14: Make your year 1 Creativity assignment

Make your 36BE Creativity assignment year 1.

Deadline Tuesday, March 2nd. at 13.00 'Year 1'


Virtual Business Week, Wednesday 3rd. March

  • Step 15: City meeting 2: check the time slot of your City in your schedule and visit MS Teams

Results of the year 1, looking ahead at year 2.

  • Step 16: Consultancy 2: check the time slot of your City in your schedule and visit MS Teams

This is the time to ask questions about all the tasks.

  • Step 17: Make your year 2 Business assignment

Make your 36BE Business assignment year 2.

  • Step 18: Make your year 2 Creativity assignment

Make your 36BE Creativity assignment year 2.

Deadline Wednesday, March 3rd. at 13.00 'Year 2'


Virtual Business Week, Thursday 4th. March

  • Step 19: City meeting 3: check the time slot of your City in your schedule and visit MS Teams

Results of the year 2, looking ahead at year 3.

  • Step 20: Consultancy 3: check the time slot of your City in your schedule and visit MS Teams

This is the time to ask questions about all the tasks.

  • Step 21: Make your year 3 Business assignment

Make your 36BE Business assignment year 3.

  • Step 22: Make your year 3 Creativity assignment

Make your 36BE Creativity assignment year 3.

Deadline Thursday, March 4th. at 13.00 'Year 3'

Jill Jandal CEO Emerald Forest Hotel 04.jpg
Jill Jandal, CEO of the Emerald Forest Hotel, wishing you good luck in the final push forwards

Virtual Business Week, Friday 5th. March

  • Step 23: City meeting 4: check the time slot of your City in your schedule and visit MS Teams

Results of the year 3, looking ahead at year 4.

  • Step 24: Make your year 4 creativity assignment

There is no 36BE Business assignment year 4.
Focus on making 36BE Creativity assignment year 4.
Deadline Friday, March 5th. at 13.00 'Year 4'

  • Step 25: The Final: check the time slot of your City in your schedule and visit MS Teams

This will be the final and results of the competitions will be given.

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